Paper logs don't catch problems
By the time you notice a driver's license expired, they've already been on site a dozen times.
Vehicle & contractor gate control
Stop guessing who's on your site
ConvoyPass replaces paper gate logs with a governed digital record, blocking unlicensed drivers, uninsured vehicles, and expired gate passes before they ever reach your yard.
- 6 modules
- End-to-end compliance
- $79
- Per site / month
- $0
- Per-user fees, ever
- No app
- PIN-based gate access
What is ConvoyPass?
ConvoyPass is industrial gate management software for vehicle gate pass management and contractor compliance. It is built for manufacturing plants, warehouses and logistics operations that let external vehicles and drivers onto site.
It helps you manage contractor vehicles and drivers, verify vehicle eligibility and document validity, enforce inspection approvals, apply penalties and suspensions, renew monthly gate passes, and track vehicle movements in one digital record. Guards, yard officers and drivers use PIN-based vehicle access control, so external users never need to install an app or have an email account.
Your gate log is a liability, not a record
Paper and spreadsheets can't stop a problem before it walks in.
Audits eat a week
Pulling together who entered, when, and whether they were cleared shouldn't mean digging through a logbook.
Your guards aren't the problem
Email- and app-based sign-in assumes literacy and smartphones your gate staff and drivers may not have.
At the gate · entry
A gate pass that scans in seconds
Every monthly gate pass carries a unique QR code. Security scans it on a phone camera, no lookup, no paperwork, and the system checks license, insurance, and eligibility behind the scan in real time.
- Instant pass/fail at the barrier, not after an incident
- No proprietary scanners, works on any guard's phone
- Every scan logged automatically for audits
Compliance · eligibility
Documents checked before anyone's waved through
License, vehicle insurance, and gate pass validity are verified automatically the moment a driver checks in, flagged issues can suspend a driver or vehicle instantly, with photo evidence attached for supervisor review.
- Expired documents block entry automatically
- Configurable penalty and suspension workflows
- One inspection clears multiple trips
Everything the gate needs to say no automatically
Six compliance modules, already running on a live industrial site.
Roles & permissions
Seven roles, PIN or email auth, enforced at the system level.
Vehicle & driver records
Central records with automatic license and insurance expiry tracking.
Penalty & suspension
Photo evidence, configurable penalty types, after-the-fact review.
Inspection & approval
One inspection clears multiple trips, with re-inspection on flags.
Visit lifecycle
Check-in, yard unloading verification, and check-out, fully logged.
Monthly gate pass
Month-end review flags who's qualified, manual confirm or auto-renew.
Already running
Live at an industrial manufacturing site today, handling real vehicle and driver compliance, not a prototype.
Priced for your fleet, not your headcount
No per-user fees. Guard and driver turnover never costs you more.
$79/site/mo
One price per site, whatever your fleet size.
Book a demo$39/mo base
+ $1.50 per registered vehicle.
Book a demoFrequently asked questions
How much does ConvoyPass cost?
Two plans: a flat rate of $79 per site per month regardless of fleet size, or a $39 per month base plus $1.50 per registered vehicle. There are no per-user fees.
Do drivers and guards need to install an app?
No. Gate access is PIN-based and gate passes are scanned with the camera on any guard's phone, so no proprietary scanners or driver apps are required.
What does ConvoyPass check at the gate?
Driver licence validity, vehicle insurance and gate pass eligibility are verified automatically at check-in. Expired documents block entry, and flagged issues can suspend a driver or vehicle with photo evidence attached for supervisor review.
Is ConvoyPass in use on a real site?
Yes. ConvoyPass is live at an industrial manufacturing site today, handling real vehicle and driver compliance.
What is a vehicle gate pass management system?
It is software that replaces paper gate logs. Each vehicle and driver is registered once, eligibility is checked automatically at the gate, and every entry and exit is recorded in a searchable log. ConvoyPass does this with QR gate passes scanned on a guard's phone.
How do you stop drivers with expired licences or insurance at the gate?
ConvoyPass tracks driver licence and vehicle insurance expiry dates and checks them at check-in. If a document has expired, entry is blocked automatically instead of relying on a guard to spot it on paper.
How is ConvoyPass different from a paper gate register?
A paper register records what a guard writes down. ConvoyPass verifies documents and pass eligibility before entry, attaches photo evidence to flagged issues, and keeps an audit-ready log, so audits do not mean searching through binders.
Who can use ConvoyPass, and how do they sign in?
ConvoyPass has seven roles with permissions enforced at the system level. Guards and yard staff sign in with a PIN, with no app or email account needed. Office-based administrative users can sign in with email.
Can ConvoyPass handle monthly gate passes for contractor fleets?
Yes. A month-end review flags which vehicles and drivers still qualify, and you can confirm renewals manually or set them to renew automatically.
See it running on a real gate
Book a 20-minute demo and we'll walk you through a live site handling real drivers and vehicles. We reply within one business day.
- 20 minutes, no commitment
- Live walkthrough of the gate flow
- Pricing tailored to your fleet